You need permission to create recurring location bookings. By default, Owner, Admin, and Super Admin have it. Other people can submit a recurring series for approval when Allow Recurring Bookings for Requesters is on in location booking settings.
Create a recurring booking
1
Start a booking
Start a booking as usual and fill in the room, time, and details. See Reserve a room. The date you pick is the first occurrence.
2
Turn on repeat
Turn on Repeat this booking.
3
Set the pattern
Under Repeat, choose Daily, Weekly, Monthly, or Yearly, and how often it repeats, such as every 2 weeks.
- For Weekly, under On, select the days of the week.
- For Monthly, choose a Day of the month, or a weekday such as The second Tuesday of the month.
4
Set when it ends
Under Ends, choose End by and pick a date, or End after and enter a number of occurrences.
5
Check the preview
Review the list of dates the series will create.
6
Create the series
Click Create Series.
Series that need approval
When you submit a series through Allow Recurring Bookings for Requesters, the form shows that the series requires approval. The whole series is created as Submitted, and every date must fall within the booking window and on the allowed days. People who are set to be notified of new bookings get one notification for the series. An approver approves or rejects the series once, from the booking page, the approvals inbox, or a workflow. The decision applies to every occurrence that’s still Submitted. Occurrences that were already approved or rejected on their own keep their status.Find a series
In the List view, a series shows as one row. Set the Type filter to Recurring to see only series. Open a booking in the series to see its Pattern, Range, and every occurrence under Occurrences.Change several occurrences at once
1
Select occurrences
On the booking, under Occurrences, click Select, then select the occurrences you want. Click Select all to select every occurrence.
2
Act on the selection
In the toolbar at the bottom of the page, click Assign to set assignees for the selected occurrences, or Cancel to cancel them. Only Submitted or Approved occurrences are cancelled.
Edit a recurring booking
When an approver saves changes to an occurrence, the Edit recurring booking dialog asks which occurrences to change:
Select an option, then click Continue →. Relyant tells you how many occurrences it updated. Occurrences that someone edited on their own are skipped. To update them too, click Apply to them too in the message. Cancelled and rejected occurrences are never changed.
People who aren’t approvers can edit only the single occurrence they opened.
Cancel a recurring booking
When you click Cancel Booking on an occurrence, the Cancel recurring booking dialog asks which occurrences to cancel:
Select an option, then click Cancel bookings. Only Submitted and Approved occurrences are cancelled. If the bookings were synced to Google Calendar, each cancelled occurrence is removed from the calendar.
Next steps
Manage location bookings
Approve, edit, assign, and cancel single bookings.
Asset bookings
Reserve equipment such as projectors or laptops.