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Open a booking to review it and act on it. On the asset bookings list, click a booking. On the New Booking calendar, click a booking block.
To see when assets are free, open Asset Booking > New Booking in the sidebar. The Calendar view shows every bookable asset’s bookings for the selected day.

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Approve or reject a booking

When a booking needs your approval, a banner appears at the top of the booking.
1

Open the booking

Open a Submitted booking. You can also find bookings that need your decision on the Approvals page.
2

Decide

Click Approve to confirm the booking. To turn it down, click Reject, enter a reason, then click Reject again. The requester is notified.

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Assign people to a booking

A booking can have several assignees. On the booking, under Assigned to, add or remove assignees. Newly added assignees get an email that also lists their co-assignees. Assignees can find the booking under the Assigned to Me tab on the asset bookings list. Your organization can limit who appears in the assignee picker under Who can be assigned? in asset booking settings.

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Edit a booking

On the booking, click Edit Booking. You can change the Date, Start Time, End Time, Purpose, and Notes. Approvers can edit Submitted and Approved bookings. Everyone else can edit only their own bookings, and only while they’re Submitted.

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Cancel a booking

1

Cancel

On the booking, click Cancel Booking.
2

Confirm

For a single booking, confirm the cancellation in the Cancel this booking? dialog.For a recurring booking, the Cancel recurring booking dialog asks which occurrences to cancel:
  • This event — only this occurrence.
  • This and following events — this occurrence and all later ones.
  • All events — every occurrence in the series.
Select an option, then click Cancel bookings.
You can cancel your own bookings. People with permission to cancel asset bookings can cancel anyone’s. Only Submitted and Approved bookings can be cancelled. The requester and every assignee are notified.

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Other actions

  • Add to Google Calendar — opens a prefilled Google Calendar event for an approved booking in your own calendar.
  • Add Link — links the booking to a related record.
If your organization connects the Google Calendar integration, approved bookings are added to shared Google calendars automatically. The requester, the approver, and every assignee are invited to the event. The invite list updates when the booking is approved or edited.

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Next steps

Location bookings

Book rooms and spaces alongside your asset bookings.

Reports overview

Analyze booking trends over time.