Required role: Owner or Admin to create, edit, archive, or delete years. Teachers and requesters can view years but can’t change them.
The academic years list
The list shows every year with its Name, Status, Start Date, and End Date. Click a column header to sort.Create an academic year
1
Start a new year
Go to Settings → Academic Years and click New Year.
2
Enter the details
Enter a Name (for example,
2026-2027), a Start date, and an End date.3
Add terms (optional)
Under Terms, add periods such as
Q1 or Semester 1, each with its own start and end date.4
Save
Save the year. It appears in the list and in the academic year switcher.
Manage a year
Click a year to open it. The page has three tabs:- Details — shows the name, start and end dates, and the year’s terms. Click Add term to add a term with a Name, Sequence, Start date, and End date. Use the pencil and trash icons to edit or delete a term.
- Classes — lists the year’s classes with their grade and student count. Filter by Grade and click a class to open it.
- Transition — copies students or classes from another year into this one. See Year-end transition.
Archive a year
Archiving closes the year’s open enrollments and hides it from lists. Before you confirm, the dialog shows a preview of the year’s Classes, Enrollments, and Open Enrollments.1
Open the archive dialog
In the list, click Archive on the year’s row, or open the year and choose Archive from the overflow menu.
2
Review and confirm
Check the classes and enrollments in the preview, then confirm. You see Year archived and enrolments closed.
Delete a year
Deleting removes the year and its terms. You can only delete a year that has no classes, enrollments, or attendance records. For a year that’s already in use, archive it instead.Year-end transition
Move students and classes into the next academic year.