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Inventory in Sell is your sales catalog. It uses the same items and stock as the Stock & Inventory app, but only lists items marked Available for sale. Anything you sell at the register or in the online shop comes from here.
Requirements: the Point of Sale feature must be turned on. Viewing items needs read access to inventory. Adding and editing items need create and update access. Categories need access to inventory categories.

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Add an item to sell

1

Open Inventory

In the sidebar, under Catalog, click Inventory.
2

Add an item

Click Add New, then Add Item.
3

Enter the item details

Give the item a name, and optionally a Category, Description, and Images. Under Additional details, add a SKU and Barcode so staff can scan it at the register.
4

Set the price

Under Pricing, leave Available for sale on. Items you create in Sell have it on by default. Enter the Price customers pay, and optionally the Unit cost and Unit of measure.
5

Set up stock

Under Inventory, turn on Track quantity and enter the Quantity by location. Set a Default minimum if you want low-stock alerts.
6

Save

Save the item. It appears in the register for the locations that hold it.
To take an item off sale without deleting it, turn off Available for sale on the item. It disappears from the register and the online shop, and from the Sell inventory list.

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Variants

Use variants when one item comes in several options, such as uniform sizes. In the Variants section, click Add variant and enter:
  • Name — for example Large / Red
  • Price — overrides the item’s price for this variant
  • Original price, Cost, and Weight (g)
  • SKU, Barcode, and an Image
Each variant has its own stock. At the register and in the online shop, customers pick a variant before adding the item to the cart. Drag variants to change the order they appear in.

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Categories

Open the Categories tab to group items, for example Uniforms, Stationery, or Snacks. Categories filter products in the register, group products in your online shop, and power the Sales by Category report.

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Where items appear

  • Web POS — items that are available for sale and assigned to the storage location you’re selling from.
  • Online shop — items that are available for sale and assigned to the location set in Deduct Inventory From. See Set up your shop.

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Stock holds

Online shop orders, and register sales made with Reserve first, hold stock instead of deducting it straight away. On an item’s page, Stock Levels shows Total Stock, Reserved, and Available for each location. Only available stock can be sold. To see what’s holding stock, open the item’s Reservations tab, then Store Orders. A hold is released when the order is fulfilled (the stock is deducted), cancelled, or refunded before fulfillment.

Web POS

Sell items at the register.

Track stock levels

Adjust and transfer stock in Stock & Inventory.