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Guardians are the parents and other adults responsible for a student. You link them on each student’s profile, and the Guardians list shows every guardian who has a member account.
Every role can view guardians. You need guardian create permission to link a guardian, update permission to edit family background, and delete permission to remove one. By default only Admin, Owner, and Super Admin have these.

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Two kinds of guardian

  • Linked member — a guardian connected to a Relyant account, usually with the Parent school role. They appear in the Guardians list and can use the parent portal. See Parent portal.
  • Contact — a name with optional email and phone. Contacts appear on the student’s profile, marked Contact only, and on family cards, but not in the Guardians list.

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Add a guardian to a student

1

Open the student

In the left rail, click People, then Students, and open the student.
2

Start adding a guardian

On the Overview tab, in the Guardians card, click Add.
3

Choose a member or a contact

On the Link member tab, search by name or email and select the member. On the Add contact tab, enter a Full name, plus an optional Email and Phone.
4

Set the relationship

Choose a Relationship: Mother, Father, Grandparent, Aunt / Uncle, Sibling, Foster carer, Guardian, or Other. Select Primary contact if this is the main guardian.
5

Save

Save the guardian. They now appear on the student’s profile and in the family card.
Email guardian in a student’s More actions menu opens an email to the primary guardian. It’s disabled if the primary guardian has no email.
To add guardians for many students at once, include them in a student import. See Import students.

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Attendance emails to contacts

A contact with an email gets an email when the student is marked absent. Guardians added through a student import start with these emails off, shown as Attendance emails off, until you turn them on. To change it, hover over the contact in the student’s Guardians card and click the bell icon. You need guardian update permission.

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Guardians list

In the left rail, click People, then Guardians. Each row shows the guardian’s name, relationship, email, the first few linked students, and a student count. Search by guardian or student name. Click Filter to filter by Relationship or Primary contact.

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Guardian record

Click a guardian to open their record. Use the arrows at the top to step through guardians.
  • The left panel shows Details (Full name, Email, Phone) and the linked Students. Click Email to write to the guardian, or View profile to open their member profile in Facilities & Assets.
  • The Overview tab shows counts of linked and active students and the Family Background note, which you can edit.
  • The Students tab lists each linked student with grade, class, relationship, and whether this guardian is the primary contact.
  • The Meetings tab appears when your organization uses Scribe or has turned on Meeting Notes.

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Remove a guardian

On the student’s profile, hover over the guardian in the Guardians card and click the remove button. This unlinks the guardian from that student only.