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Required role: Admin or Manager to configure setup/teardown defaults. All members can add setup/teardown when creating a booking.
Setup and teardown tasks add buffer time around a booking — for example, 15 minutes before to arrange chairs and 10 minutes after to clean up. This time is blocked on the room’s calendar so it can’t be double-booked.

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Add setup/teardown to a booking

1

Create or open a booking

Go to Bookings → Location Bookings and create a new booking or open an existing one.
2

Enable setup/teardown

Look for the Setup and Teardown fields in the booking form.
3

Set the durations

Enter the time needed:
  • Setup time — minutes before the booking start (e.g., 15 minutes)
  • Teardown time — minutes after the booking end (e.g., 10 minutes)
4

Add a task description (optional)

Describe what needs to happen during setup and teardown (e.g., “Arrange chairs in rows”, “Return equipment to storage”).
5

Save

Click Save. The setup and teardown windows are now blocked on the room’s calendar.

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Notes

  • Setup and teardown time is included in conflict detection — a room won’t be bookable during these windows
  • Setup/teardown times can be included in reports for space utilization analysis

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Next steps

Asset Bookings Overview

Learn how to book specific assets like projectors or laptops.