> ## Documentation Index
> Fetch the complete documentation index at: https://docs.relyant.app/llms.txt
> Use this file to discover all available pages before exploring further.

# Purchase orders overview

> Order goods from suppliers and track them through to delivery

Purchase orders (POs) are the orders you send to suppliers. Relyant tracks each order from draft through sending and goods receipt, and adds received items to your inventory.

To open it, in the left sidebar, click **Purchase Orders** under **Purchasing**.

## Purchase order lifecycle

1. **Create** — convert an approved purchase request, or click **New Order**.
2. **Send** — click **Send to Supplier** to issue the order. If a [workflow](https://docs.relyant.app/stock/approvals.md#who-approves) names approvers, the order waits for approval first.
3. **Receive** — record each delivery as it arrives. Each one creates a goods receipt.
4. **Done** — the order is fully received once every item has arrived.

## Purchase order statuses

| Status | Meaning |
| - | - |
| **Draft** | Created but not yet sent. You can still delete it. |
| **Pending Approval** | Sent for approval by a workflow. Nothing goes to the supplier yet. |
| **Approved** | Approved and ready to send to the supplier |
| **Sent** | Issued to the supplier and ready to receive |
| **Acknowledged** | Confirmed by the supplier and ready to receive |
| **Partially Received** | Some items have been received |
| **Fully Received** | Every item has been received |
| **Cancelled** | Cancelled with **Cancel Order** |

## Find orders

Use the **All** and **Created by Me** tabs, search, and filter by status and created date.

> [!NOTE]
>
> Members can view purchase orders. Creating, sending, receiving, and cancelling orders needs the Owner or Admin role, or a custom role with those permissions.

## How-to guides

> [card] [Convert from request](https://docs.relyant.app/stock/procurement/purchase-orders/convert-from-request.md)
>
> Create and send a purchase order.

> [card] [Receive goods](https://docs.relyant.app/stock/procurement/purchase-orders/receive-goods.md)
>
> Record a delivery against a purchase order.

> [card] [Goods receipts](https://docs.relyant.app/stock/procurement/purchase-orders/goods-receipts.md)
>
> View and download goods receipt records.

> [card] [Suppliers](https://docs.relyant.app/stock/procurement/suppliers/overview.md)
>
> Manage the suppliers you order from.

> [card] [Accounting codes](https://docs.relyant.app/stock/accounting-codes.md)
>
> Code order lines and export them for finance.


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