> ## Documentation Index
> Fetch the complete documentation index at: https://docs.relyant.app/llms.txt
> Use this file to discover all available pages before exploring further.

# Approvals

> Approve or reject supply requests, purchase requests, purchase orders, and stock changes assigned to you

**Approvals** is your inbox for Stock & Inventory decisions. It lists the requests waiting for you, so you can approve or reject them without opening each module.

To open it, in the left sidebar, click **Approvals**. The badge shows how many approvals are waiting for you.

## What appears here

The Stock & Inventory inbox covers five types of request:

| Type | When it needs approval |
| - | - |
| **Supply Requests** | When a supply request is submitted |
| **Purchase Requests** | When a purchase request is submitted |
| **Purchase Orders** | When a draft order is sent and a workflow names approvers for it |
| **Inventory Adjustments** | When **Require Adjustment Approval** is on and someone adjusts stock |
| **Inventory Transfers** | When a stock transfer request is routed for approval |

Work requests, bookings, transport, help desk, and asset archival approvals appear in the [Facilities & Assets Approvals inbox](https://docs.relyant.app/facilities/workspace/approvals.md) instead.

## Decide a request

The list of requests is on the left, and the selected request opens on the right with a preview of the record.

**1. Open the Pending tab**

The **Pending** tab lists requests waiting for your decision. Search by title or requester, or click **Filter** to show one **Type**. Press ↑ and ↓ to step through the list.

**2. Review the request**

Click a request to see who submitted it, when, its workflow and approvers, and a preview of the record. Click **Open in Stock** to go to the full request.

**3. Approve or reject**

Click **Approve**, or click **Reject**, enter a reason, and click **Reject** again. The requester is notified of a rejection.

After you decide, the next pending request opens automatically. Approving a supply or purchase request moves it to **Approved**. Rejecting it moves it to **Rejected** and records your reason.

A purchase order waiting for approval shows **Pending Approval**. Approving it moves it to **Approved**, and it can then be sent to the supplier. Rejecting it moves it back to **Draft**, so it can be fixed and sent again.

## Review past decisions

Click the **Decided** tab to see requests that were approved or rejected, with who decided and when.

## Who approves

Workflows decide who approves supply requests, purchase requests, and purchase orders. To set them up, open **Settings** in Facilities & Assets and click **Workflows**, then pick **Supply Requests**, **Purchase Requests**, or **Purchase Orders**. These workflows run when a record is submitted, or when a draft purchase order is sent, and their only action is to set the approver. Conditions can check the amount, the requester, the requester's department or role, and the custom fields from that module's settings.

* **Supply and purchase requests** always need approval when submitted. A workflow only decides who approves.
* **Purchase orders** only need approval when a workflow names approvers. Otherwise, sending works as before.

> [!NOTE]
>
> Every role can open **Approvals**. The inbox lists the approvals assigned to you. If you aren't a designated approver for a request, its **Approve** and **Reject** buttons are turned off.

## Next steps

> [card] [Review and fulfil supply requests](https://docs.relyant.app/stock/supply-requests/review-and-fulfil.md)
>
> Dispense items once a supply request is approved.

> [card] [Review and approve purchase requests](https://docs.relyant.app/stock/procurement/purchase-requests/review-and-approve.md)
>
> Approve purchase requests and convert them to purchase orders.


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