> ## Documentation Index
> Fetch the complete documentation index at: https://docs.relyant.app/llms.txt
> Use this file to discover all available pages before exploring further.

# Review and Approve Purchase Requests

> Assess incoming purchase requests and approve, reject, or convert them to purchase orders

<Note>
  **Required role:** **Admin** or **Manager**
</Note>

## Review a purchase request

<Steps>
  <Step title="Go to Purchase Requests">
    In the left sidebar, click **Procurement**, then **Purchase Requests**.
  </Step>

  <Step title="Open the request">
    Click on a request with **Submitted** status.
  </Step>

  <Step title="Review the details">
    Check the requested items, quantities, estimated costs, required-by date, and the requester's notes. Verify the business need and budget availability.
  </Step>
</Steps>

## Approve a request

<Steps>
  <Step title="Click Approve">
    On the request detail page, click **Approve**.
  </Step>

  <Step title="Add an approval note (optional)">
    You can add a note for the requester (e.g., "Approved. Please check with supplier for bulk discount.").
  </Step>

  <Step title="Confirm">
    Click **Confirm Approval**. The request status changes to **Approved** and the requester is notified.
  </Step>
</Steps>

## Reject a request

<Steps>
  <Step title="Click Reject">
    On the request detail page, click **Reject**.
  </Step>

  <Step title="Enter a reason">
    Provide a clear reason for the rejection (e.g., "Over budget. Please resubmit with fewer items or a lower-cost alternative.").
  </Step>

  <Step title="Confirm">
    Click **Confirm Rejection**. The requester is notified with your reason.
  </Step>
</Steps>

## Convert to a purchase order

Once approved, you can convert the request directly to a purchase order:

<Steps>
  <Step title="Click Convert to Purchase Order">
    On an **Approved** request, click **Convert to PO**.
  </Step>

  <Step title="Review and update the PO">
    The purchase order form will pre-fill with the request details. Update the supplier, quantities, prices, and delivery details as needed.
  </Step>

  <Step title="Create">
    Click **Create Purchase Order**. See [Convert from Request](/procurement/purchase-orders/convert-from-request) for the full walkthrough.
  </Step>
</Steps>