> ## Documentation Index
> Fetch the complete documentation index at: https://docs.relyant.app/llms.txt
> Use this file to discover all available pages before exploring further.

# Purchase Orders Overview

> Manage purchase orders from creation through to goods receipt

Purchase orders (POs) are formal documents issued to suppliers authorizing the purchase of goods or services. Relyant tracks POs from creation through approval, delivery, and goods receipt.

## Purchase order lifecycle

1. **Create** — a PO is created (directly or converted from a purchase request)
2. **Send to supplier** — the PO is issued to the supplier
3. **Receive goods** — items arrive and are logged in a goods receipt
4. **Close** — the PO is closed once all items are received

## Purchase order statuses

| Status                 | Meaning                       |
| ---------------------- | ----------------------------- |
| **Draft**              | Created but not yet sent      |
| **Sent**               | Issued to the supplier        |
| **Partially Received** | Some items have been received |
| **Received**           | All items have been received  |
| **Closed**             | PO is complete                |
| **Cancelled**          | PO was cancelled              |

<Note>
  **Required role:** **Admin** or **Manager** to create and manage purchase orders.
</Note>

## How-to guides

<CardGroup cols={2}>
  <Card title="Convert from Request" icon="arrows-rotate" href="/procurement/purchase-orders/convert-from-request">
    Turn an approved purchase request into a PO.
  </Card>

  <Card title="Receive Goods" icon="boxes-stacked" href="/procurement/purchase-orders/receive-goods">
    Log the receipt of items against a purchase order.
  </Card>

  <Card title="Goods Receipts" icon="file-check" href="/procurement/purchase-orders/goods-receipts">
    View and manage goods receipt records.
  </Card>
</CardGroup>