> ## Documentation Index > Fetch the complete documentation index at: https://docs.relyant.app/llms.txt > Use this file to discover all available pages before exploring further. # People > Browse your employee records, and export employees to a spreadsheet or update them in bulk from a file **People** is your organization's employee directory. You can search and filter employees, open a profile, and keep records up to date in bulk with a spreadsheet. > [!NOTE] > > **People** appears under **Workspace** in the HRIS sidebar when the **Employees** feature is on for your organization and you have permission to view employee records. ## Find an employee The list shows **Active** employees by default. Each row shows the **Person**, **Employee ID**, **Job title**, **Department**, **Type**, and **User** status. When your organization uses [employee labels](https://docs.relyant.app/hris/settings.md#employee-labels), a **Labels** column shows each person's labels. * Type in **Search people...** to search by name, email, or employee ID. * Click **Filter** to filter by **Status** (**Active**, **On leave**, or **Left**), **Department**, **Type**, or **User** (**Linked**, **Invited**, or **No user**). When Staff Documents is on, you can also filter by **Documents**. When you use employee labels, you can filter by **Label**. * Click a row to open the employee's details beside the list. On a phone, the profile opens as its own page. Click **Org chart** to see who reports to whom. ## Label employees Labels tag people with things like their campus or team. Set up the labels in [Settings › Employee labels](https://docs.relyant.app/hris/settings.md#employee-labels). Each person has at most one label per group. To label many people at once on a tablet or computer: **1. Select people** Tick the boxes next to the people you want, or tick the box in the header to select everyone shown. **2. Assign or remove a label** In the row above the table, click **Assign label** or **Remove label**. Pick a label and confirm. Anyone who already has a label in that group gets the new one instead. To change one person's labels, open their profile and edit the **Labels** card. You need permission to update employee records to change labels. ## Export employees **1. Open the export menu** On **People**, click **Export**. **2. Choose a format** * **Excel (.xlsx)** — every employee in a spreadsheet. The file includes an **Allowed values** sheet that lists the valid choices for columns like **Department** and **Employment type**. * **CSV** — the same data as a CSV file. * **Blank template (.xlsx)** — just the column headers, ready for new employees. * **Excel with Government ID** — the Excel export plus the **Government ID number** column. It appears only if you have permission to view sensitive employee fields, and each download is recorded in the audit log. The export always includes every employee, not just the ones your filters show. It covers profile and employment details, plus most of your organization's custom employee fields. > [!NOTE] > > The file includes each employee's **Children** and **Education**. Other sensitive fields, such as passport and bank details, aren't in the file, and **Government ID number** is only in **Excel with Government ID**. The **Status** (employment status) and **Login** columns are for reference only, so changes to them aren't imported. Change these on the employee's profile. ## Update employees from a file You need permission to change employee records. To add new employees from the file, you also need permission to add them. **1. Edit your export** Open the exported file in Excel or Google Sheets and make your changes. Leave a cell blank to keep its current value. Type `-` to clear a value. **2. Open Update from file** On **People**, click **Export**, then **Update from file**. **3. Upload the file** Click **Choose file** and pick your `.xlsx` or `.csv` file. A file can have up to 500 rows. **4. Pick the date format** Under **Dates like 06/07/2024 are**, choose **Day / Month** or **Month / Day**. Dates with month names, in English or Indonesian, work either way. **5. Review the preview** Relyant checks every row before saving anything. Use the **All**, **Changes**, **New**, **Errors**, and **Unchanged** tabs to review each row and the exact values that will change. **6. Apply** Click **Apply**. Rows with errors are skipped. Click **Download error rows** to get a file of those rows with the reason, fix them, and upload again. ### How rows are matched Each row is matched to an existing employee in this order: 1. **Relyant ID** — the ID column from the export. Don't edit it. 2. **Employee ID**, if the row has no Relyant ID. 3. **Work email**, if neither matches. A row that matches no one is added as a new employee and needs a **Name**. To send them their joining document requests, select **Send joining document requests to new employees** before you apply. > [!TIP] > > If a department in the file doesn't exist yet, the preview lists it under **New departments will be created**. Columns Relyant doesn't recognize are listed under **Ignored columns**. For employees linked to a Relyant user, the name and work email come from the user's account. The file can't change them. ### Gender, religion, children, education, and Government ID * **Gender** and **Religion** — use one of the values on the **Allowed values** sheet. Common spellings also work, such as `L` or `Laki-laki` for male, `P` or `Perempuan` for female, and `Moslem`, `Christian`, `Catholic`, `Budha`, or `Lainnya` for religion. Any other value shows as an error in the preview. * **Children** — write each child as `Name (date)`, one per line or separated by `;`. If the row has no **Dependents** value, the number of children sets it. * **Education** — write each entry as `Level | Field | Institution | Year`, one per line or separated by `;`. To record the degree, add it at the end: `Level | Field | Institution | Year | Degree`. If you leave the degree out, the entry keeps the degree already saved for the same institution and level. Add an empty last part to clear it. * A filled **Children** or **Education** cell replaces the employee's whole list. Leave it blank to keep the current list. * **Government ID number** is imported only if you have permission to edit sensitive employee fields. Otherwise the preview shows a warning and the value isn't changed. The preview masks the stored Government ID. This documentation is built and hosted on [Mintlify](https://mintlify.com), a developer documentation platform.