> ## Documentation Index
> Fetch the complete documentation index at: https://docs.relyant.app/llms.txt
> Use this file to discover all available pages before exploring further.

# Approval settings

> Create, edit, turn off, and delete the approval rules that decide who approves each type of request

Approval settings is where you manage approval rules. Each rule names the approvers for one type of request. To review and decide pending requests, use the [Approvals inbox](https://docs.relyant.app/facilities/workspace/approvals.md).

> [!NOTE]
>
> You need permission to view approvals to open this page.

## Open approval settings

Click **Settings** at the bottom of the sidebar, then click **Approvals**.

## Request types

The page shows **Approval Rules** with one tab for each type of request. A badge on each tab shows how many rules it has. Only types for enabled modules appear:

| Tab | Appears when |
| - | - |
| **Work Requests** | The **Maintenance** module is enabled |
| **Location Bookings** | The **Location Booking** module is enabled |
| **Asset Bookings** | The **Asset Booking** module is enabled |
| **Help Desk** | The **Help Desk** module is enabled |
| **Supply Requests** | The **Supply Request** module is enabled |
| **Purchase Requests** | The **Purchase Request** module is enabled |
| **Inventory Adjustments** | Always |
| **Inventory Transfers** | Always |
| **Asset Archival** | Always |

> [!NOTE]
>
> Supply request, purchase request, inventory adjustment, and inventory transfer approvals are decided in the **Stock & Inventory** app's approvals inbox. You still set up their rules here.

Asset Archival approvals only happen when **Require approval to archive** is on in [asset settings](https://docs.relyant.app/facilities/settings/asset-settings.md).

## Add a rule

**1. Choose a request type**

Select the tab for the request type you want to configure.

**2. Open the rule form**

Click **Add Rule**.

**3. Fill in the rule**

* **Name** (required) — for example, "Facilities Work Request Approval"
* **Entity Type** (required) — the type of request the rule covers. It starts on the tab you selected.
* **Assets** — for asset bookings only. Restrict the rule to specific assets, or leave it empty to cover every asset booking.
* **Locations** — for location bookings only. Restrict the rule to specific locations, or leave it empty to cover every location booking.
* **Department** — restrict the rule to one department, or keep **All Departments** to apply it globally.
* **Approvers** (required) — one or more members who can decide matching requests. Members with the Requester role can't be approvers.

**4. Save**

Click **Create**.

To learn how Relyant picks a rule when more than one could apply, see [how rules are matched](https://docs.relyant.app/facilities/workspace/approvals.md#how-rules-are-matched).

## Manage rules

Each tab lists its rules with the **Name**, **Department**, **Approvers**, and **Active** status. Location and asset booking tabs also show the **Scope**, which lists the selected locations or assets, or "All" when the rule covers every booking.

* **Turn a rule on or off** — use the **Active** switch.
* **Edit a rule** — click the pencil icon, change the details, and click **Update**.
* **Delete a rule** — click the trash icon, then click **Delete** to confirm.

> [!WARNING]
>
> Deleting a rule also removes any pending approval requests under that rule. You can't undo this.

## Related

> [card] [Approvals](https://docs.relyant.app/facilities/workspace/approvals.md)
>
> Review and decide pending requests.

> [card] [Asset settings](https://docs.relyant.app/facilities/settings/asset-settings.md)
>
> Require approval to archive assets.


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