> ## Documentation Index
> Fetch the complete documentation index at: https://docs.relyant.app/llms.txt
> Use this file to discover all available pages before exploring further.

# Reserve a room

> Book a room or space for a specific date and time

You need permission to create location bookings. Only rooms marked as bookable appear in the room list.

## Create a booking

**1. Open location bookings**

In the sidebar, under **Modules**, click **Location Booking**, then click **Bookings**.

**2. Start a new booking**

Click **New Booking**. The **Book a Room** panel opens with today's date and the next available start time filled in. In the **Calendar** view, it uses the day you're looking at instead, unless that day is in the past. If your location filter or room search narrows the rooms to one, that room is already selected.

You can also start from the calendar:

* In the **Calendar** view, choose **Day**, then drag across a free time slot for a room.
* In the **Locations** view, click a room to open its weekly calendar, then drag across the slot you want.

**3. Choose the room and time**

Under **Select Room**, search for and select a room. Then set the **Date**, **Start Time**, and **End Time**.

The **Availability preview** shows your slot against the room's existing bookings:

* **Available** — the slot is free.
* **Conflict** — the slot overlaps an approved booking. You can't book it.
* **Overlaps pending** — the slot overlaps a booking that's still waiting for approval. You can still submit.

**4. Enter the booking details**

* **Purpose** (required) — what the booking is for, such as "Team meeting".
* **Assignees (Optional)** — the people responsible for the booking. Requesters don't see this field.
* **Notes (Optional)** — anything else people should know.
* **Additional Information** — any custom fields your organization requires.

**5. Repeat the booking (optional)**

If you can create recurring bookings, turn on **Repeat this booking** to create a series. See [Recurring bookings](https://docs.relyant.app/facilities/bookings/location-bookings/recurring-bookings.md).

**6. Book the room**

Click **Book Room**. For a recurring booking, click **Create Series**.

## What happens next

* If **Requires Approval** is on in [location booking settings](https://docs.relyant.app/facilities/settings/location-booking-settings.md), the booking is **Submitted** until someone approves it. The panel shows "This booking requires approval before it is confirmed."
* If approval is off, or you have permission to approve location bookings, the booking is **Approved** right away.
* Recurring series are always approved right away.

## Booking rules

Relyant rejects a booking that breaks your organization's booking rules:

* The room is already booked by an approved booking at that time.
* The booking falls on a day or time that isn't allowed.
* The booking is further ahead than the **Booking Window**, or sooner than the **Minimum Notice**.
* The booking falls inside a [buffer time](https://docs.relyant.app/facilities/bookings/buffer-times.md) around another booking.
* The booking starts in the past. You can only book earlier times on the current day.

Roles listed under **Rules don't apply to** in location booking settings can skip the booking window, minimum notice, and buffer time rules. By default, these are **Owner**, **Admin**, and **Super Admin**.

## Next steps

> [card] [Manage location bookings](https://docs.relyant.app/facilities/bookings/location-bookings/manage-location-bookings.md)
>
> Approve, edit, assign, and cancel bookings.

> [card] [Recurring bookings](https://docs.relyant.app/facilities/bookings/location-bookings/recurring-bookings.md)
>
> Book the same room on a regular schedule.


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