> ## Documentation Index
> Fetch the complete documentation index at: https://docs.relyant.app/llms.txt
> Use this file to discover all available pages before exploring further.

# Recurring bookings

> Book a room on a repeating schedule, then change or cancel occurrences

A recurring booking reserves the same room at the same time on a repeating schedule, such as every Monday for a term. Relyant creates one booking for each date, called an occurrence, and groups them into a series.

> [!NOTE]
>
> You need permission to create recurring location bookings. By default, **Owner**, **Admin**, and **Super Admin** have it. Other people can submit a recurring series for approval when **Allow Recurring Bookings for Requesters** is on in [location booking settings](https://docs.relyant.app/facilities/settings/location-booking-settings.md#booking-rules).

## Create a recurring booking

**1. Start a booking**

Start a booking as usual and fill in the room, time, and details. See [Reserve a room](https://docs.relyant.app/facilities/bookings/location-bookings/reserve-a-room.md). The date you pick is the first occurrence.

**2. Turn on repeat**

Turn on **Repeat this booking**.

**3. Set the pattern**

Under **Repeat**, choose **Daily**, **Weekly**, **Monthly**, or **Yearly**, and how often it repeats, such as every 2 weeks.

* For **Weekly**, under **On**, select the days of the week.
* For **Monthly**, choose a **Day** of the month, or a weekday such as **The** second Tuesday **of the month**.

**4. Set when it ends**

Under **Ends**, choose **End by** and pick a date, or **End after** and enter a number of occurrences.

**5. Check the preview**

Review the list of dates the series will create.

**6. Create the series**

Click **Create Series**.

If you have permission to create recurring bookings, the series is approved right away. If any date conflicts with an approved booking, Relyant shows **Schedule conflicts found** with the conflicting dates and doesn't create the series. Adjust the pattern, or resolve the conflicts, then try again.

### Series that need approval

When you submit a series through **Allow Recurring Bookings for Requesters**, the form shows that the series requires approval. The whole series is created as **Submitted**, and every date must fall within the booking window and on the allowed days. People who are set to be notified of new bookings get one notification for the series.

An approver approves or rejects the series once, from the booking page, the approvals inbox, or a workflow. The decision applies to every occurrence that's still **Submitted**. Occurrences that were already approved or rejected on their own keep their status.

## Find a series

In the **List** view, a series shows as one row. Set the **Type** filter to **Recurring** to see only series. Open a booking in the series to see its **Pattern**, **Range**, and every occurrence under **Occurrences**.

## Change several occurrences at once

**1. Select occurrences**

On the booking, under **Occurrences**, click **Select**, then select the occurrences you want. Click **Select all** to select every occurrence.

**2. Act on the selection**

In the toolbar at the bottom of the page, click **Assign** to set assignees for the selected occurrences, or **Cancel** to cancel them. Only **Submitted** or **Approved** occurrences are cancelled.

## Edit a recurring booking

When an approver saves changes to an occurrence, the **Edit recurring booking** dialog asks which occurrences to change:

| Option | What changes |
| - | - |
| **This event** | Only this occurrence. |
| **This and following events** | This occurrence and all later ones. A time change moves them all by the same amount, keeping the cadence. |
| **All events** | Every occurrence in the series. Past occurrences keep their time and only take the new details. |

Select an option, then click **Continue →**. Relyant tells you how many occurrences it updated. Occurrences that someone edited on their own are skipped. To update them too, click **Apply to them too** in the message. Cancelled and rejected occurrences are never changed.

People who aren't approvers can edit only the single occurrence they opened.

## Cancel a recurring booking

When you click **Cancel Booking** on an occurrence, the **Cancel recurring booking** dialog asks which occurrences to cancel:

| Option | What's cancelled |
| - | - |
| **This event** | Only this occurrence. |
| **This and following events** | This occurrence and all later ones. |
| **All events** | Every occurrence in the series. |

Select an option, then click **Cancel bookings**. Only **Submitted** and **Approved** occurrences are cancelled. If the bookings were synced to [Google Calendar](https://docs.relyant.app/integrations/google-calendar.md), each cancelled occurrence is removed from the calendar.

## Next steps

> [card] [Manage location bookings](https://docs.relyant.app/facilities/bookings/location-bookings/manage-location-bookings.md)
>
> Approve, edit, assign, and cancel single bookings.

> [card] [Asset bookings](https://docs.relyant.app/facilities/bookings/asset-bookings/overview.md)
>
> Reserve equipment such as projectors or laptops.


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