> ## Documentation Index
> Fetch the complete documentation index at: https://docs.relyant.app/llms.txt
> Use this file to discover all available pages before exploring further.

# Manage location bookings

> Approve, edit, assign, and cancel location bookings

Open a booking to review it and act on it. In the **List** or **Board** view, click a booking. In a calendar view, click a booking block.

> [!NOTE]
>
> Relyant no longer uses booking types. Every booking has a room, a time, a purpose, and any custom fields your organization adds in [location booking settings](https://docs.relyant.app/facilities/settings/location-booking-settings.md).

## Approve or reject a booking

When a booking needs your approval, a banner appears at the top of the booking. The banner also shows **Availability on this day**, with the booking as a dashed block against the room's other bookings.

**1. Open the booking**

Open a **Submitted** booking. You can also find bookings that need your decision on the [Approvals](https://docs.relyant.app/facilities/workspace/approvals.md) page.

**2. Decide**

Click **Approve** to confirm the booking. To turn it down, click **Reject**, enter a reason, then click **Reject** again. The requester is notified.

If an approval rule names specific approvers, only those people can decide. See [approval settings](https://docs.relyant.app/facilities/settings/approval-settings.md).

## Assign people to a booking

A booking can have several assignees, such as the person who prepares the room and a technician. On the booking, under **People**, use **Assigned to** to add or remove assignees. Newly added assignees get an email that also lists their co-assignees.

Your organization can limit who appears in the assignee picker under **Who can be assigned?** in [location booking settings](https://docs.relyant.app/facilities/settings/location-booking-settings.md).

## Edit a booking

**1. Open the edit form**

On the booking, click **Edit Booking**.

**2. Make your changes**

Update the **Location**, **Date**, **Start Time**, **End Time**, **Purpose**, **Notes**, or custom fields.

**3. Save**

Save your changes. For a recurring booking, approvers choose which occurrences to change. See [Recurring bookings](https://docs.relyant.app/facilities/bookings/location-bookings/recurring-bookings.md).

Approvers can edit **Submitted** and **Approved** bookings. Everyone else can edit only their own bookings, and only while they're **Submitted**.

## Cancel a booking

**1. Cancel**

On the booking, click **Cancel Booking**.

**2. Confirm**

Click **Yes, Cancel Booking**. To change your mind, click **Keep Booking**.

You can cancel your own bookings. People with permission to cancel location bookings can cancel anyone's. Only **Submitted** and **Approved** bookings can be cancelled. The requester and every assignee are notified.

For a recurring booking, you choose which occurrences to cancel. See [Recurring bookings](https://docs.relyant.app/facilities/bookings/location-bookings/recurring-bookings.md).

## Other actions

* **Add to Google Calendar** — opens a prefilled Google Calendar event for an approved booking in your own calendar.
* **Add Link** — links the booking to a related record.

If your organization connects the [Google Calendar integration](https://docs.relyant.app/integrations/google-calendar.md), approved bookings are added to shared Google calendars automatically. The requester, the approver, and every assignee are invited to the event. The invite list updates when the booking is approved or edited.

## Next steps

> [card] [Recurring bookings](https://docs.relyant.app/facilities/bookings/location-bookings/recurring-bookings.md)
>
> Change or cancel occurrences in a series.

> [card] [Location booking settings](https://docs.relyant.app/facilities/settings/location-booking-settings.md)
>
> Set approval, booking rules, and custom fields.


This documentation is built and hosted on [Mintlify](https://mintlify.com), a developer documentation platform.