> ## Documentation Index
> Fetch the complete documentation index at: https://docs.relyant.app/llms.txt
> Use this file to discover all available pages before exploring further.

# Photo gallery

> Share event photos with families through a private link, with a passcode, watermark, and selfie face search

Each event has its own photo gallery. You upload photos on the event's **Photos** tab, then share a private link. Guests open the gallery on their phone or computer, find the photos they're in, and save them.

You need permission to view an event to see its **Photos** tab, and permission to edit the event to upload photos or change gallery settings. Cancelled events can't be changed.

## Upload photos

**1. Open the Photos tab**

Open the event and click the **Photos** tab. Your **Library** is on the left and the gallery settings are on the right.

**2. Add photos**

Click **Upload photos**, or drag photos onto **Drop photos or browse**. You can upload JPG, PNG, and WebP photos up to 25 MB each. Uploads keep running if you switch to another tab of the event.

**3. Pick the header image (optional)**

Click the star on a photo to **Set as header image**. Guests see it on the gallery cover. If you don't pick one, the first photo you uploaded is used.

To delete photos, open a photo's **…** menu and click **Delete**, or select several photos with their checkboxes and click **Delete**. Deleted photos are removed for everyone and can't be restored.

## Share the gallery

Turn on **Share link** to publish the gallery. The link appears only after you publish. Click **Copy link** and paste it in WhatsApp, an email blast, or your newsletter.

* Turn **Share link** off to close the gallery to guests.
* Click **Regenerate link** to replace the link. Everyone with the old link, and everyone who already entered the passcode, loses access.

> [!NOTE]
>
> The gallery link uses your school's public events page. If you haven't set one up yet, click **Turn on your events page to share photos**. See [Settings](https://docs.relyant.app/events/settings.md).

## Protect the gallery

Under the sharing settings, choose how private the gallery is:

* **Passcode** — guests enter a passcode of at least 6 characters before they see any photos. Ticket holders skip it when they open the photos from their ticket page.
* **Face search** — guests find the photos they're in by taking a selfie. Selfies are never stored, and face data is deleted when you turn this off. Under **What guests can see**, choose:
  * **All photos** (default) — guests browse the whole gallery, and a selfie puts their photos first.
  * **Only their own photos** — guests see nothing until they take a selfie, and then only the photos they're in.
* **Watermark** — your school's logo and name are added to every photo guests view or download. Your original photos aren't changed.

While face search is on, each photo shows its scan status: **Scanning**, the number of faces found, **No faces**, or **Scan failed**. To scan failed photos again, click the **Retry** link under the progress line, or **Retry face scan** in a photo's **…** menu.

Once faces are grouped, a **People** row appears above your photo library on the **Photos** tab, showing the same people guests see. Click a face to show only that person's photos, or click **Show all** to see every photo again. New faces can take a few minutes to group.

## What guests see

**1. Open the gallery**

Guests open the link and enter the passcode if you set one. Ticket holders can click **View photos** on the **Photos are ready** card on their ticket page instead.

**2. Find their photos**

With face search on, guests click **Search gallery** and pick a face, or click **Search with a selfie** and take a live selfie with the front camera. In an **Only their own photos** gallery, they click **Find my photos**.

**3. Like and save photos**

Guests tap the heart to keep a photo under **Liked** while the tab is open. To save several photos, they tap **Select**, choose photos, and click **Download** on a computer to get a zip file, or **Save** on a phone to add them to the Photos app.

## Related

> [card] [Orders, guests, and blasts](https://docs.relyant.app/events/orders-and-guests.md)
>
> Send the gallery link to ticket holders in a blast.

> [card] [Public page and checkout](https://docs.relyant.app/events/public-page-and-checkout.md)
>
> See the ticket page guests use.


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