> ## Documentation Index
> Fetch the complete documentation index at: https://docs.relyant.app/llms.txt
> Use this file to discover all available pages before exploring further.

# Academic years

> Create academic years and terms, review their classes, and archive years you no longer use

> [!NOTE]
>
> **Required role:** **Owner** or **Admin** to create, edit, archive, or delete years. Teachers and requesters can view years but can't change them.

An academic year is the container for your classes, enrollments, and attendance. Create one before you set up classes or enroll students. Go to **Settings → Academic Years** to manage them.

## The academic years list

The list shows every year with its **Name**, **Status**, **Start Date**, and **End Date**. Click a column header to sort.

| Status | Meaning |
| - | - |
| **Current** | The year starts in the current calendar year |
| **Upcoming** | The year starts in a future calendar year |
| **Past** | The year started in an earlier calendar year |
| **Archived** | The year was archived and its enrollments closed |

## Create an academic year

**1. Start a new year**

Go to **Settings → Academic Years** and click **New Year**.

**2. Enter the details**

Enter a **Name** (for example, `2026-2027`), a **Start date**, and an **End date**.

**3. Add terms (optional)**

Under **Terms**, add periods such as `Q1` or `Semester 1`, each with its own start and end date.

**4. Save**

Save the year. It appears in the list and in the academic year switcher.

## Manage a year

Click a year to open it. The page has three tabs:

* **Details** — shows the name, start and end dates, and the year's terms. Click **Add term** to add a term with a **Name**, **Sequence**, **Start date**, and **End date**. Use the pencil and trash icons to edit or delete a term.
* **Classes** — lists the year's classes with their grade and student count. Filter by **Grade** and click a class to open it.
* **Transition** — copies students or classes from another year into this one. See [Year-end transition](https://docs.relyant.app/edu/settings/year-end-transition.md).

Use **Edit** to change the year's name or dates. **Archive** and **Delete** are in the overflow menu.

## Archive a year

Archiving closes the year's open enrollments and hides it from lists. Before you confirm, the dialog shows a preview of the year's **Classes**, **Enrollments**, and **Open Enrollments**.

**1. Open the archive dialog**

In the list, click **Archive** on the year's row, or open the year and choose **Archive** from the overflow menu.

**2. Review and confirm**

Check the classes and enrollments in the preview, then confirm. You see **Year archived and enrolments closed**.

To restore an archived year, click **Unarchive** in the same places.

## Delete a year

Deleting removes the year and its terms. You can only delete a year that has no classes, enrollments, or attendance records. For a year that's already in use, archive it instead.

> [card] [Year-end transition](https://docs.relyant.app/edu/settings/year-end-transition.md)
>
> Move students and classes into the next academic year.


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