> ## Documentation Index
> Fetch the complete documentation index at: https://docs.relyant.app/llms.txt
> Use this file to discover all available pages before exploring further.

# Setup and Teardown Tasks

> Add preparation and cleanup time to location bookings

<Note>
  **Required role:** **Admin** or **Manager** to configure setup/teardown defaults. All members can add setup/teardown when creating a booking.
</Note>

Setup and teardown tasks add buffer time around a booking — for example, 15 minutes before to arrange chairs and 10 minutes after to clean up. This time is blocked on the room's calendar so it can't be double-booked.

## Add setup/teardown to a booking

<Steps>
  <Step title="Create or open a booking">
    Go to **Bookings → Location Bookings** and create a new booking or open an existing one.
  </Step>

  <Step title="Enable setup/teardown">
    Look for the **Setup** and **Teardown** fields in the booking form.
  </Step>

  <Step title="Set the durations">
    Enter the time needed:

    * **Setup time** — minutes before the booking start (e.g., 15 minutes)
    * **Teardown time** — minutes after the booking end (e.g., 10 minutes)
  </Step>

  <Step title="Add a task description (optional)">
    Describe what needs to happen during setup and teardown (e.g., "Arrange chairs in rows", "Return equipment to storage").
  </Step>

  <Step title="Save">
    Click **Save**. The setup and teardown windows are now blocked on the room's calendar.
  </Step>
</Steps>

## Notes

* Setup and teardown time is included in conflict detection — a room won't be bookable during these windows
* Setup/teardown times can be included in reports for space utilization analysis

## Next steps

<Card title="Asset Bookings Overview" icon="box" href="/bookings/asset-bookings/overview">
  Learn how to book specific assets like projectors or laptops.
</Card>